Research Conference: Hotel & Travel

Hotel accommodations:

Undergraduates and graduate students will be assigned to double rooms; all other participants will be assigned to single rooms.  Rooms will be charged to the Leadership Alliance master bill account based on the number of nights indicated on individual’s online registration forms. Please inform students that all incidentals will be turned off in the sleeping rooms.  Complimentary Internet access will be available in all sleeping rooms and in the general areas of the hotel.  Students will not need to present a credit card at check-in unless they choose to have these incidentals turned on. 

Hotel Group Reservation (Excel Worksheet)

Hotel Group Reservation Directions

Single Room Hotel Reservation Link (Single Traveler who is not listed on the group reservation excel worksheet.)


 Reservation Process:

The coordinators will be responsible for making hotel reservations on the Housing Excel sheet provided by the Hartford Marriott Downtown Hotel for everyone in their respective cohort, including coordinators, faculty, undergraduates, graduate students and other guests.  Summer program coordinators will also be responsible for indicating roommate assignments for their undergraduate and graduate students on the Housing sheet. The Housing sheet, reservation instructions, and the email where you send the housing sheet will be distributed to coordinators in the May/June e-letter.  Sheets need to be submitted by no later than Friday, July 6.  Confirmed hotel rooms will only be available to those participants who are listed on an institutional Housing Excel sheet.  The Executive Office will only submit rooming lists once a week.

Be advised that guest accommodations will be available at the normal check-in time of 3:00 pm on arrival day and reserved until 1:00 pm on departure day.  Every effort will be made to have rooms available for early arrival. 


Travel:

All programs should plan to arrive by 12pm on Friday 7/27/18 to allow enough time to register prior to an informal networking lunch at the Marriott Hartford Downtown beginning at 12:00pm. Cohorts that would otherwise be unable to arrive in time for the official start of the program at 3pm on Friday should contact the Executive Office to arrange for early arrival on Thursday.  Coordinators will be responsible for making travel arrangements for their undergraduate participants, program staff, and guests.  All participants should seek the most cost-effective mode of transportation and book travel early to obtain best fares.  Graduate students and faculty mentors sponsored by the Leadership Alliance will be approved to have their air or train fare direct billed through the Alliance’s travel agency. Participants traveling by air will fly into Bradley Airport (BDL), which is approximately a 45-minute drive from the Marriott Hartford Downtown Hotel.  Ground transportation will be provided from/to the airport on Friday and Sunday.